Privacy Notice

Privacy notice

What does this EOLFI Privacy Notice cover?

This EOLFI Privacy Notice provides information regarding the personal data which are processed by EOLFI in relation to (i) individuals who work for, or on behalf of, or who are shareholders of our business customers (‘Business Customers’), (ii) suppliers or vendors (‘Suppliers’), (iii) business partners as well as investors and shareholders (‘Business Partners’).

For individuals who require access on behalf of a Business Customer, Supplier or Business Partner, to an EOLFI site, you will be asked to provide additional information to enable you to be identified for health, safety and security purposes and to manage the relationship between EOLFI and the relevant Business Customer, Supplier or Business Partner.

In addition to this EOLFI Privacy Policy, specific or complementary privacy policies may apply in the countries in which a Group company operates in order to comply with local legal requirements and practices, and are at all times subject to applicable local laws.

This EOLFI Privacy Notice explains what personal data are processed about you, why we are processing your personal data and for which purposes, how long we hold your personal data for, how to access and update your personal data, as well as the options you have regarding your personal data and where to go for further information.

Special Notice - if you are under 15 years old. Processing children’s personal data

Except in those cases where EOLFI organize educational events specifically designed for children, we do not intentionally collect personal data of individuals under 15 years old. If you are under 15 years old please do not send us your personal data for example, your name, address and email address. If you wish to contact EOLFI in a way which requires you to submit your personal data (such as for education or innovation events) please get your parent or guardian to do so on your behalf.

What personal data do we process about you? Collection of information

We process personal data from and in relation to individuals who are, or who work for or on behalf of or who are shareholders in our Business Customers, Suppliers, Business Partners in the following categories:


In addition, in order to comply with legal and regulatory obligations, to protect EOLFI’s assets and employees/contractors and specifically to ensure that EOLFI can comply with trade control, anti-money laundering and/or bribery and corruption laws and other regulatory requirements, we carry out screening (pre-contract and on a periodic basis post-contract) on owners, shareholders and directors of our Business Cutomers, Suppliers and Business Partners. This screening takes place against publicly available or government issued sanctions lists and media sources.

The screening does not involve profiling or automated decision making in relation to the counter-parties or potential counter-parties.

Who is responsible for any personal data collected?

EOLFI SAS (RCS number 477 951 644), whose registered address is 11 rue Saint-Lazare, 75009 PARIS, France, is responsible for processing your personal data.

For what purposes do we process your personal data?

We process personal data covered by this EOLFI Privacy Notice for the following purposes:

We may also process your personal data for a secondary purpose where it is closely related, such as:

Communication and marketing

You may receive offers on behalf of the relevant Business Customer, Supplier or Business Partner. On all occasions you will be given the opportunity to use the unsubscribe functionality through the different digital channels we use to interact with you.

Why do we process your personal data?

The personal data covered by this EOLFI Privacy Notice are only processed:

In those cases where processing is based on consent, and subject to applicable local law which provides otherwise, you have the right to withdraw your consent at any time. This will not affect the validity of the processing prior to the withdrawal of consent.

Security of your personal data

We have implemented technology and policies with the objective of protecting your privacy from unauthorised access and improper use. In particular, we may use encryption for some of our services, we apply authentication and verification process for access to our services and we regularly test, assess and evaluate the effectiveness of our security measures.

Who will we share your personal data with?

The personal data covered by this EOLFI Privacy Notice are exclusively processed for the purposes referred to above and will only be shared on a strict need to know basis with:

Transfers of your personal data to other countries

Where your personal data have been transferred to EOLFI and/or to authorized third parties located outside of your country we take organizational, contractual and legal measures to ensure that your personal data are exclusively processed for the purposes mentioned above and that adequate levels of protection have been implemented in order to safeguard your personal data. These measures include binding company rules and, for companies in the European Union, transfer mechanisms approved by the European Commission for transfers to third parties.

What are the consequences of not providing your personal data?

Personal data gathered by EOLFI for these processes either directly or indirectly are required in order to:

Failure to provide us with the information required will negatively affect our ability to communicate with you, or our ability to enter into a contract with a counter-party or continue to contract with a counter-party.

How long do we hold your personal data for?

With some exceptions which are explained in supplementary privacy statements, any personal data that are required for the purposes of conclusion and execution of agreements with Business Customers, Suppliers and Business Partners or for considering bids or tenders, will be held during the duration of the contractual relationship and up to 15 years after. For agreements which have a term of more than five years and for the purposes set out above, these agreements will be held for 35 years with effect from the commencement of the agreement.

In all other cases for the purposes set out above, including personal data gathered as part of any unsuccessful bids to EOLFI, or which relates to the screening against publicly available or government issued sanctions lists and media sources, such personal data are held for no longer than 15 years after it was first gathered. 

In all cases information may be held for (a) a longer period of time where there is a legal or regulatory reason to do so (in which case it will be deleted once no longer required for the legal or regulatory purpose) or (b) a shorter period where the individual objects to the processing of their personal data and there is no longer a legitimate business purpose to retain it.

Your rights in relation to your personal data

We aim to keep our information as accurate as possible. You can request:

Who can you contact if you have a query, concern or complaint about your personal data?

If you have any questions or complaints regarding the processing of your personal data, please contact Germain PREYER, President of EOLFI SAS: g.preyer@eolfi.com.

If you are not satisfied with the processing of your personal data by EOLFI, you have the right to lodge a complaint with the Commission nationale de l'informatique et des libertés located at 3 Place de Fontenoy, 75007 Paris, France. Please visit https://cnil.fr/en for more information.

Cookies and similar technologies

EOLFI may use cookies and similar technologies that aim to collect and store information when you visit EOLFI website. This is to enable EOLFI to identify your internet browser and collect data on your use of our website, which pages you visit, the duration of your visits and identify these when you return so that we improve your experience when visiting our website(s). You can control and manage your cookie preferences by adjusting the settings in your browser or by using the EOLFI cookie preference tool on our websites.

Changes to this EOLFI Privacy Notice

This EOLFI Privacy Notice may be changed over time. You are advised to regularly review this EOLFI Privacy Notice for possible changes. This EOLFI Privacy Notice was last updated on 24 January 2024.

Our locations


Eolfi c/o Wellio
11 av Delcassé 
75008 PARIS

EOLFI Montpellier

Eolfi c/o Babel
954 Avenue Jean Mermoz
34 000 Montpellier

Eolfi Nantes

Eolfi c/o Spaces
7 bis boulevard de Berlin
44000 Nantes

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